Start with a real queue
Share file-opening instructions, required fields, source documents, and the reviewing coordinator.
Bring the transaction into focus
Keep the details moving toward closing.
Connect transaction documents, agent-directed deadlines, appointment logistics, and client updates with a virtual assistant supporting your coordination process.
Book a free consultationDetails connected.People informed.
Next steps visible.
Real estate agents, brokers, and transaction coordination teamsDefined roles · Approved systems · Visible handoffs
The work behind the work
Your clients deserve an informed next step.
We support the administrative side of transaction coordination. Your broker, agents, and licensed professionals set the decisions and deadlines; an assistant maintains the records and follow-up that keep the team informed.
- Transaction documents easier to locate
- Agent-directed dates tracked consistently
- Client questions routed with useful context
A practical working relationship
A more deliberate transaction handoff.
Define your checklist, document source, and approval route before assigning the work. Give every open task a responsible person and an evidence-based status.
Discuss your prioritiesMake the output visible
Compare calendar entries with the latest authorized instruction and check time zones where relevant.
Keep judgment with your team
Your licensed team determines required forms, legal sufficiency, and appropriate signing instructions.
Specialist services
Explore all eight services ↗Keep the transaction story in one place.
An active transaction can generate more messages than one person can comfortably track. Documents arrive in pieces, appointments change, and the next responsible person is not always obvious.
Transaction file opening
Transaction file opening
Organize the administrative file when your agent or coordinator hands over a new transaction.
Explore the service ↗
Milestone calendar support
Milestone calendar support
Maintain dates and reminders supplied or verified by your licensed team.
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Document collection follow-up
Document collection follow-up
Track the documents your coordinator requests and keep outstanding items visible.
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Client update coordination
Client update coordination
Prepare clear administrative updates using the information your agent has confirmed.
Explore the service ↗Blog & research
Visit the Blog ↗A closer look at the work.
Blog · Transaction coordination
The transaction handoff: dates, documents, and decisions kept distinct
A practical guide for transaction files, milestone calendars, client updates, and broker review.
Read the article ↗
Research · Transaction workflow research
A transaction calendar needs verified instructions behind its dates
An administrative analysis of milestone tracking, closing documents, and professional review in transaction coordination.
Read the article ↗Powered by StealthAgents
Focused on your field. Supported by a wider team.
Your support role starts with the realities of your operation. The StealthAgents team helps you discuss experience, matching, onboarding, and the management rhythm that makes the role useful.
StealthAgents reviews
Read reviews ↗“Great communication, efficient and proactive assistant, visible business growth.”
“The easiest VA onboarding process. Communicative and helpful throughout.”
Reviews of StealthAgents, our parent company. These are not separate reviews of this website. View the original reviews.
Before we talk
Good support starts with good questions.
Can we start with one workflow?
Yes. A focused initial scope makes responsibilities and review standards easier to define. Bring one recurring queue, examples of the work, and the person who will review it.
Will the assistant use our existing systems?
The role is scoped around your approved tools. Access, training, permissions, and required experience are discussed before work begins.
Who approves work and makes decisions?
The assistant does not interpret contracts, determine legal obligations, or provide brokerage advice.
What should we bring to a consultation?
A short task list, approximate workload, current tools, coverage needs, and examples of a good result. Keep confidential records out of the inquiry form.
A role shaped around your operationStart with the work
Start with the work
you want to hand over.
Tell us where the queue slows down. We’ll discuss the scope, tools, coverage, and review points that belong in your support role.
Book a free consultation
Define the role before making a commitment.